NOTICE+ OF SPECIAL+GENERAL+MEETING

 Notice is hereby given that a special general meeting of U3A Sapphire Coast Incorporated is to be held on **Friday 22 November 2013,** commencing at **3.30 pm** at the **U3A Centre, Shop 4, 1 Tura Beach Drive, Tura Beach, NSW, 2548.** The special general meeting is convened for the purpose of considering and voting on a new U3A Sapphire Coast Constitution. The U3A Sapphire Coast Constitution has been developed to ensure that it is consistent with the Associations Incorporation Act 2009. Agenda is: Sue Mikus Secretary 17 September 2013
 * Attendance
 * Special Resolution No. 1 – That the proposed new U3A Sapphire Coast Incorporated Constitution be adopted.
 * Close meeting

//The following documents for this meeting are available to download//

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 * **PROPOSED NEW CONSTITUTION**
 * PROPOSED NEW CONSTITUTION WITH EXPLANATORY NOTES**
 * **CURRENT CONSTITUTION**
 * **PROXY FORM**


 * BACKGROUND **

During 2010 the NSW Office of Fair Trading, now known as Fair Trading NSW, enacted replacement legislation covering incorporation of associations, the //Associations Incorporation Act 2009 No 7// (the Act)//.// Schedule 1 to the Act sets out 16 matters which all associations must address in their Constitutions. Fair Trading also prepared a new Model Constitution to assist associations in the development of new Constitutions. In 2012 the U3A Sapphire Coast Committee resolved to review the existing Constitution and, guided by the Model Constitution, to make any amendments deemed necessary to ensure compliance with the Act. A Constitution Review Group was established to develop a draft Constitution for consideration by the Committee. This work has now been completed, and the draft and a list of the significant changes have been posted on the U3A wikispace. It is proposed to now offer all U3A members an opportunity to learn more about, and to comment on, the draft Constitution. For this purpose, meetings have been set up at the U3A Centre on the following dates (no bookings are required): 25 September 10.00 am to 12.00 2 October 10.00 am to 12.00 4 October 10.00 am to 12.00 After the consultation period, the Committee will finalise the draft Constitution (taking into account where appropriate any comments received). At least 21 days prior to the special general meeting, the final draft will be emailed to members and put up on the U3A wikispace. Copies of the final draft will also be accessible at the Tura Beach Centre and with course leaders. On request to the Secretary, paper copies will be provided to members who can’t access the Constitution any other way. To adopt a new Constitution, a special resolution must be passed at a general meeting in the following manner:
 * written notice must be given to members specifying the intention to propose the resolution as a special resolution at least 21 days prior to the date of the general meeting;
 * the notice must set out the proposed resolution;
 * a quorum of at least five members must be present at the meeting; and
 * at least three-quarters of those members voting must vote in favour of the resolution for it to be passed. The votes must be in person at the general meeting or by proxy (see over).